Faculty and Staff Resources

Students must file an application for a diploma with their college at the beginning of the semester they plan to graduate. Details regarding diplomas will be sent to the student after their name has been submitted to the Office of the Registrar by the college. Diplomas take approximately three months after the end of the semester to be printed.

The Family Educational Rights and Privacy Act (FERPA) prohibits the release of any information about a student, except information classified as directory information to any person outside the university community or to any university personnel without a legitimate educational reason to know.

Some students have requested that even directory information not be released about them. This will appear on the web student record as "Information Release Restrictions: Withholding of information as allowed under FERPA."

Please call the Registrar's Office at 303-315-2600 if you have any questions about this regulation.

The Health Insurance Portability and Accountability Act (HIPAA) of 1996 requires that we establish new policies and procedures to ensure patient confidentiality and the security of patient information. Preparing for HIPAA will benefit both you as individual employees as well as the institution's compliance with federal regulations.

HIPAA will impact CU Anschutz in various ways. Patient records (including shadow records), human subjects research records, and marketing demographics that contain health information are a few examples of the ways in which we will fall under HIPAA’s regulation. Responsibility for HIPAA compliance is being coordinated by the Office of Regulatory Compliance under the direction of Assistant Vice Chancellor of Regulatory Compliance Angela R. Charboneau Wishon.

For additional information or assistance, please go to the or contact the HIPAA Compliance Office at 303-724-4722 or at HIPAA@ucdenver.edu.

As we strive to be an inclusive community, CU is rolling out a series of enhancements that will allow students to identify their preferred name, gender identity, and/or sexual orientation if they choose.

For more information, please refer to the resources provided by .

Preferred Name

Official records and accounts must display a student's primary (legal) name. However, students may choose to set a preferred first and/or middle name in their self-service portal that will display in CU-approved university systems and records. For a list of systems using preferred names, .

Pronouns

CU students have the option of identifying their pronouns in their self-service portal. When provided, it's important for faculty and staff to know and use a student's identified pronouns rather than make an assumption based on the student's name or appearance. Asking for and correctly using someone's pronouns shows your acknowledgment and respect for their gender identity. Student-identified pronouns are available to authorized faculty and staff members in Campus Solutions in the following areas:

Admin Class Rosters – Curriculum Management > Class Roster > Class Roster
Admin Grade Rosters – Curriculum Management > Grading > Grade Roster
Faculty Center Class and Grade rosters – Accessible from under Teaching Tools via the Go to Faculty Center link
Advisee Roster – Self Service > Advisor Center > My Advisees

If you don't have access to this information, it is appropriate to ask the student what pronouns they use. If a student has provided their pronoun information to the university and you or another faculty or staff member forgets to use it, simply apologize and remember to use their correct pronouns moving forward. Encourage others to do the same.

Gender Identity & Sexual Orientation

On or around August 30, 2018, CU students will have the option to identify their gender identity (which may or may not match their sex assigned at birth) and their sexual orientation in their self-service portal. By understanding our student population, we can better promote and foster an environment that helps all students feel comfortable and succeed. While sex (at birth) is required for compliance with select business processes, providing gender identity and sexual orientation information is always optional for students.

Students may enter, edit, or remove this data at any time through the student portal. If students choose to provide this information, only faculty and staff with both a legitimate educational interest and provisioning approval at the may view it.

Registration is one of the primary functions coordinated by this office. Registration begins several months in advance of the first day of classes. Summer and fall semester registration begins in early April. Registration for spring semester begins in mid-November.

Students are sent an e-mail "invitation to register" that indicates the first date and time when they can use . These time assignments are based on credit hours completed and are in progress with graduate students receiving the earliest assignments. Time assignments are used to control registration during the first 17 days. Time assignment checking is then turned off and registration continues on a first-come, first-served basis through census date, the drop/add deadline. Students must confirm their registration by making payment arrangements by the published deadlines with the Bursar or be dropped from their classes.

The vast majority of registrations are done through the UCDAccess web registration system. Some registrations or adjustments to registrations must be completed on paper with the appropriate signatures. Schedule adjustment forms are used for credit overload, pass/fail or no-credit options, closed classes and adding/dropping classes after the deadline. Special processing forms are used for practicums, independent study, thesis hours, special studies, and variable credit. Students are required to complete a contract and have the instructor and dean's signature. Both forms are available at the Student Service Center in the North Classroom Building.

Concurrent/inter-institutional registration: On a space-available basis, students registered in degree programs are eligible to register for classes at another CU campus (concurrent) or at participating community colleges (inter-institutional - undergraduate only). Both types of registration are assessed ��ջ� tuition. See the schedule of courses for deadlines and additional information.

Lynx Central personnel are cross trained so they can assist students with most admission, registration, billing, and financial aid questions/problems in a central location. Students can obtain and return application materials, registration forms, financial aid materials, etc. Pick up scholarship, grant, and loan disbursements at Lynx Central. Lynx Central is located in the lobby of the Students Commons Building at 1201 Larimer St.

The provides enrollment status information to guaranty agencies, lenders, and holders. Tapes are sent to the clearinghouse as of the first day of classes, census date, after the final deadline to withdraw (10th week) and after the end of the term. Students who receive loan deferment forms from their lenders, or those in need of enrollment verification for other purposes can submit their forms or requests at the Student Service Center in the North Classroom. Most requests can be processed within two to three working days.

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